Reserve A Meeting Room

Services

Plan Your Next Meeting At VCPL

The meeting rooms at VCPL are the perfect place to host your next meeting. We have rooms to accommodate up to 100 people. The library also offers collaborative spaces for individuals or small groups activities. The Meeting Room Policy has full descriptions of the types of spaces available and our policies for using the rooms.

Click the button below to see available rooms.

Reserve A Meeting Room

Collaborative Spaces

Collaborative spaces are intended for use for private study, tutoring, project work, personal appointments, or other individual or small group activities.

Occupancy Limits

Meeting room and collaborative space occupancy limits are determined in accordance with building and fire code safety standards and may not be exceeded. Obstruction of or creating impediments to exits or paths to exits in meeting rooms or collaborative spaces is prohibited.

Collaborative Spaces have fixed furnishings/configuration and occupancy limits.

 
Main Library
Space Maximum
1 6
2 6
3 6
4 6
5 6
6 10

Adopted by the Vigo County Public Library Board of Trustees on the 16th day of March, 2020.

Terms of Use
  1. Users of collaborative spaces must adhere to all federal, state, and local laws and comply with all VCPL Rights and Responsibilities.
  2. Collaborative spaces must be vacated as scheduled. All space use must be concluded and spaces vacated fifteen (15) minutes before library’s closing.
  3. Children in grades five (5) or below must have an adult (18+) present and may not be left unattended.
  4. Collaborative spaces must be left in a clean and orderly condition with trash deposited in trash receptacles and any additional debris removed.
  5. VCPL reserves the right to have a staff member enter a collaborative space to ensure adherence to library policies and or vacating of space or facility in a timely manner.
Reservations and Cancellations
  1. Collaborative Spaces 1, 2, 3, and 5
    1. Available for same day reservations or walk-in use.
    2. Maximum reservation period of two (2) hours.
    3. Does not require valid VCPL borrower’s card for reservation.
    4. Must be in grade six (6) or above to reserve and use space unattended by an adult (18+).
  2. Collaborative Spaces 4 and 6
    1. Available for advance reservation for up to a twelve (12) month period.
    2. Reservations must be made by an adult (18+) having a valid VCPL borrower’s card and who serves as the responsible party for adherence to terms of use and restrictions, liability for damages, and or payment of any fees incurred as a result of room use.
    3. Room 6 can be reserved for longer than two hours, if the reservation is made in advance. Room 4 can only be reserved in advance for the maximum period of two hours per day.
  3. Failure to appear within fifteen (15) minutes after the start time for a scheduled reservation will result in a forfeiture of the reservation.
  4. Cancellations for non-same day advance reservations should be submitted no later than seventy-two (72) hours prior to the scheduled reservation.
  5. Failure to provide adequate cancellation notices and or failure to appear for scheduled reservations may result in suspension of future reservations.
Restrictions
  1. Furniture may not be moved into or out of collaborative spaces.
  2. Collaborative space use may not interfere with or disrupt normal library operations and or use of the library by others.
chat loading...